Legal Name Change Process
Here’s a detailed breakdown of the steps involved in the Legal name change procedure:
Name Change Affidavit
Create an affidavit on stamp paper with your old and new name, and the reason for the change.
It must be signed by two witnesses and notarized by a notary public.
Newspaper Advertisement
Publish an advertisement in two newspapers: one in English and one in a regional language.
This serves as a public notice of your name change.
Gazette Notification
Submit the affidavit and newspaper clippings to the Department of Publication for Gazette notification.
Once published, your name change is officially recognized.
Receive Approved Gazette Copy
Once your application is approved, we will email the approved Gazette copy directly to your provided email address.
No Lines, No Wait – Your Gazette, Delivered to Your Doorstep!
- Fill out our simple name change form.
- We'll prepare your affidavit and gazette notification for you.
- Relax while we handle submissions and follow-ups.
Karnataka Gazette Name Change Service
Our Karnataka Gazette Name Change Service is a smooth, convenient and problem-free process that a person can undergo in order to change his or her name legally. This service simplifies the documenting exercise since it ensures that the clients go through the process of changing their name with minimum tasks. So, that is how it helps you and us as our workflow:
Benefits of Our Name Change Service:
Complete Guidance & Assistance:
We make it easy and straightforward by guiding you step by step through the name change process, whether you are getting married, fixing a misspelled name, or becoming somebody new, we are here to help.
Quick & Hassle-Free Process:
Through the Karnataka Gazette Name Change system, you shall be able to do the whole process at the comfort of your home, save yourself time and the long queues and papers.
Digitized & Simplified:
The system allows you to filing and publishing your name change in the Karnataka Gazette online, reducing the traditional obstacles and giving you the speed.
Official Name Change Documentation:
Your name change will be legally recorded after it is endorsed and published in the Karnataka Gazette and accepted by all legal and governmental systems.
Our Workflow:
Consultation:
We start with a consultation to ascertain the reason behind your change of name (personal, marital or clerical) and proceed to format the paper as such.
Documentation Preparation:
We bring all the required papers and make sure that forms are duly completed to avoid delays or rejections.
Online Filing:
Our team does online filing of your name change application with the Karnataka Gazette, and ensures every step is followed properly.
Approval & Gazette Publication:
Once you have submitted it, your name change shall be printed in the Karnataka Gazette whereby you shall be issued with an official copy as a record of your new name.
Support for Further Updates:
After we publish your name change, we help you update your official documentation (ID, passport, etc.) to reflect the change.
Table of Contents
Step-by-Step Process for Gazette Name Change in Hubli Dharwad
Step 1 - Notarized Affidavit in Hubli Dharwad
Step 2 - Newspaper Publication in Hubli Dharwad
Step 3 - Online Gazette Application
Step 4 - Download Gazette PDF
Mandatory Documents for Gazette Name Change (2026)
What Is a Gazette Notification?
Why Gazette Notification is Mandatory?
Gazette Name Change Cost Breakdown (2026)
Updating Aadhaar, PAN & Passport After Gazette
Step-by-Step Process for Gazette Name Change in Hubli Dharwad, Karnataka
To legally change your name in Hubli Dharwad, complete this three-step process: Notarized Affidavit → Hubballi-Dharwad Newspaper Publication → Karnataka e-Rajyapatra Online Filing. The average end-to-end timeline is 25–45 working days from the date of submission.
Step 1 - Prepare a Notarized Affidavit in Hubballi or Dharwad
Prepare a legal affidavit on non-judicial Karnataka stamp paper in any licensed Notary Public office within the City of Hubballi or Dharwad. The affidavit should contain:
- Present Legal Name: Your current name as on official documents.
- Proposed New Legal Name: The name you wish to adopt.
- Full Address: Full HDMC or taluk-level address.
- Reason for Name Change: Marriage, Divorce, Numerology, Spelling correction, Religion conversion, or Personal preference.
- Witnesses: Two adult witnesses must co-sign the affidavit along with the Hubballi or Dharwad Notary Public's seal and stamp.
Step 2 - Publication of Name Change Notice in Hubli Dharwad Newspapers
You have to publish a public notice in two Hubballi-Dharwad circulating dailies — one in English and one in Kannada:
- English Newspaper: Deccan Herald Hubli Edition, The Hindu, or Prajavani English.
- Kannada Newspaper: Vijay Karnataka Hubli, Prajavani Dharwad Edition, Samyukta Karnataka, or Udayavani.
- Keep the original complete newspaper pages with the edition name, city, and date clearly readable.
- The Karnataka Gazette Department does not accept digital screenshots, photocopies, or tiny cut clippings.
Step 3 — Online Submission through Karnataka e-Rajyapatra Portal
Go to erajyapatra.karnataka.gov.in to submit your Hubli Dharwad gazette application:
- Create an account and choose the Change of Name service.
- Complete all details that exactly match your notarized affidavit.
- Attach notarized affidavit, original Hubli Dharwad newspaper pages, Aadhaar/PAN, and passport-size photograph.
- Pay online through K2 Portal (₹523–₹1,100).
- Keep your Acknowledgement Number to track the status.
Step 4 - Download the Official e-Gazette PDF
When your application is confirmed by the Department of Printing, Peenya, Bengaluru, your name change is published in the Karnataka State Gazette. Download the digitally signed PDF at erajyapatra.karnataka.gov.in — a legally valid document accepted across India to:
- Reissue a Passport at PSK Hubballi.
- Correct name in PAN via NSDL or UTIITSL.
- Update Aadhaar at Hubballi-Dharwad Aadhaar Kendras.
- Change name in bank accounts at Hubli Dharwad branch offices.
Mandatory Documents for Name Change Gazette in Hubli Dharwad (2026 Checklist)
A leading cause of rejection for a gazette notification for name change from Hubli Dharwad is "Insufficient or Mismatched Documentation." Before starting your online application, ensure you have clear, 300 DPI scanned copies of the following documents:
- Identity Proof (POI): Aadhaar Card, PAN Card, Voter ID, or Passport. Aadhaar must have your Hubballi-Dharwad mobile number linked for OTP verification.
- Address Proof (POA): Electricity Bill (HESCOM Hubli), Water Bill (HDMC), Gas Connection, or Rental Agreement. Must show a valid HDMC or Dharwad district address.
- Age Proof: SSLC/10th Marks Card, Birth Certificate, or Passport. Mandatory for minors correcting school records from Hubli or Dharwad schools.
- Legal Declaration: Notarized Affidavit on ₹20/₹100 Stamp Paper signed by a Hubballi or Dharwad Notary Public and two witnesses.
- Public Notice: Original full newspaper pages — Hubli English & Kannada editions. Newspaper name, edition, and publication date must be clearly visible.
- Marital Status Proof: Marriage Certificate (Dharwad Sub-Registrar issued) or Divorce Decree. Required for marriage or divorce-based name changes.
- Visual Identity: 2 recent passport-sized photographs in high-quality JPEG format. Selfies and mobile photos are strictly rejected.
What Is a Gazette Notification for Name Change in Hubli Dharwad?
The official legal tool used by the Government of Karnataka to certify the change of legal identity of an individual is called a Gazette Notification. When the new name appears in the Karnataka State Gazette it becomes completely binding in all the states and union territories of India — not just in Hubballi-Dharwad or Dharwad district or Karnataka alone.
Without this official Karnataka Gazette publication, in 2026, it is quite impossible to update critical records such as:
- Aadhaar at Hubballi-Dharwad UIDAI Aadhaar Kendras.
- PAN via NSDL.
- Passport at PSK Hubballi.
- Land records at Dharwad Sub-Registrar offices.
- Bank accounts at Hubli branch offices.
The residents of Hubballi-Dharwad are now able to do it all online through the e-Rajyapatra portal of Karnataka. In 2026 you can submit an online gazette name change request at Hubli Dharwad even without travelling to Bengaluru or visiting any government office physically.
Why Is a Gazette Notification Mandatory for Name Change in Hubli Dharwad?
Although the legal starting point is a notarized affidavit, in Hubballi-Dharwad a Gazette Notification is virtually required to update any high-security documents. This is why all Hubballi-Dharwad residents should obtain a gazette notification of name change:
- Nationalization of Name: Your new name is registered with the Government of Karnataka and recognized by all other states of India — vital for Hubballi-Dharwad residents employed in Bengaluru, Pune, Mumbai, or any other city.
- Checks Identity Fraud: Makes an irreversible association between your previous name and the new name in land records of Dharwad district, Hubballi HDMC property records, and UIDAI Aadhaar databases.
- Passport at PSK Hubballi: Passport Seva Kendra, Hubballi, demands the mandatory submission of the Gazette Notification as the main document supporting passport re-issue with a name change.
- Aadhaar and PAN Updates: Both UIDAI Aadhaar Kendras in Hubballi-Dharwad and NSDL PAN mandate Gazette evidence to make any change to the name.
- Protects Dharwad District Property and Revenue Records: Protects your land records within the Dharwad Sub-Registrar office, HDMC property tax records, and revenue records against identity fraud.
- University / Profession Records: Karnataka University Dharwad, BVB College of Engineering, SDM College and other institutions in Hubballi-Dharwad frequently demand gazette evidence to update degree certificates and official academic documents.
Gazette Notification Fees in Hubli Dharwad — 2026 Cost Breakdown
The total estimated cost for a gazette name change in Hubli Dharwad varies based on newspaper selection and processing type:
- Affidavit & Hubballi-Dharwad Notary: ₹300 – ₹600 (Stamp paper ₹20/₹100 + notarization at a Hubballi or Dharwad Notary Public).
- Newspaper Advertisements: ₹1,200 – ₹3,000 (One Hubli English edition + one Hubli Dharwad Kannada edition).
- Government Fee (K2 Portal): ₹523 – ₹1,200 (Official Karnataka Gazette fee via Khajane II portal).
- Total Estimated DIY Cost: ₹2,500 – ₹5,500.
Note: Tatkal (urgent) gazette processing involves additional government fees but reduces the Karnataka Gazette publication timeline to under 20 days — strongly recommended for Hubballi-Dharwad residents with urgent PSK Hubballi Passport appointments or imminent visa or job joining deadlines.
Updating Aadhaar, PAN & Passport After Gazette Notification in Hubli Dharwad
Phase 1 is gazette publication. Phase 2 is updating your legal identity systematically across all Indian government and financial systems. Here is the Hubballi-Dharwad order to follow for the most unproblematic post-gazette transition:
- Aadhaar Card Update (First Priority): Visit My Aadhaar portal or any authorized Aadhaar Kendra in Hubballi or Dharwad. Provide your digitally signed e-Gazette PDF as Proof of Identity. Pay the ₹50 update fee.
- PAN Card Name Correction: Fill in the Change/Correction in PAN Data form through the NSDL or UTIITSL portal. Use your new Hubballi-Dharwad Aadhaar and the Gazette Notification PDF as supporting evidence. The revised PAN card will be posted to your Hubballi or Dharwad address within 15 working days.
- Passport Reissue at PSK Hubballi: Register and request passport reissue with reason as change of name. Book at least one month before your travel date at Passport Seva Kendra (PSK), Hubballi. Bring your original printed e-Gazette Notification PDF and original Hubli Dharwad newspaper pages.
Here are ten frequently asked questions (FAQs) related to the gazette notification for name change in Karnataka:
How do I apply for a gazette name change online from Mangaluru in 2026?
The online procedure to change name of name change through gazette notification in Mangaluru would require three steps: (1) Get a name change affidavit signed by a licensed Notary Public in the Mangaluru City, (2) Publish the advertisements in one of the English daily newspapers circulating in Mangaluru like Deccan Herald Mangaluru or The Hindu Mangaluru, and in the Kannada daily newspapers like Udayavani, Prajavani Mangaluru or Vijay Karnataka, and (3) submit application on the Karn The inhabitants of Mangaluru do not have to carry out a trip to Bengaluru or go to any government institution in person.
What is the total cost of a gazette name change in Mangaluru in 2026?
The approximate cost of changing the name of gazette notification in Mangaluru is 2,500 to 5,500. This involves Karnataka Gazette government fee (5231100 through K2 Portal), newspaper advertising (12003000 in Mangaluru English and Kannada) and notarizing at a notary public in Mangaluru (300 600). Tatkal urgent processing is also associated with extra charges but the time limit is shortened to 15-20 working days.
How many days does the gazette name change take from Mangaluru?
A gazette name change of Mangaluru would require 25 -45 working days after the date of online application is submitted through the portal of Karnataka e-Rajyapatra. Tatkal gazette services bring this down to about 1520 working days that is just enough and perfect to residents of Mangaluru, who have urgent PSK Mangaluru Passport appointments, Gulf visa renewals or OCI card deadlines.
Which newspapers are accepted for gazette name change in Mangaluru?
In the case of change of gazette name other than Mangaluru, the public notice will have to be placed in one English and one Kannada newspaper that circulates in Mangaluru and Dakshina Kannada district. The popular English languages used in newspapers consist of Deccan Herald (Mangaluru Edition) and The Hindu (Mangaluru). The accepted Kannada newspapers are Udayavani (Manipal-based most well known DK district gazette applications), Prajavani (Mangaluru Edition), Vijay Karnataka, and Karavali ale. Keep the actual full pages of the newspaper, the cut clipping and photocopies will be discarded.
Do I need to visit the Gazette Office in Bengaluru from Mangaluru for my application?
No. The residents of Mangaluru do not have to travel to the Department of Printing at Peenya, Bengaluru. By 2026, the whole process of changing the gazette name of the Mangaluru applicants is done online through a portal called Karnataka e-Rajyapatra. The entire process of document uploading, the payment of application fee (K2 Portal) and application tracking processes, as well as the downloading of e-Gazette PDF are facilitated online. Our staff does the entire exercise on your behalf without you having to leave Mangaluru.
gazette notification compulsory for name change after marriage in Mangaluru?
Although a notarized affidavit is the starting point of a legal procedure, Gazette Notification is practically mandatory to all significant document modifications once married in Mangaluru. The Passport Seva Kendra Mangaluru (Lalbagh) needs a gazette of a total change of name and reissue of passport. Before processing a name change after marriage, UIDAI Aadhaar Kendras in Mangaluru, NSDL PAN services, Dakshina Kannada Sub-Registrar offices, and large bank branches in Mangaluru, such as Karnataka Bank, Canara Bank and Corporation Bank (Union Bank) require the gazette notification.
Can Mangaluru NRIs working in Gulf countries apply for a gazette name change from abroad?
Yes. Mangaluru NRIs in the UAE, Saudi Arabia, Qatar, Kuwait, Bahrain, Oman or any other nation can request a Karnataka Gazette name change notification fully offshore. It is completely online through the Karnataka e-Rajyapatra portal, according to valid Indian ID, an address proof in Mangaluru or Dakshina Kannada district. Indian embassies and consulates in the Gulf countries accept the Karnataka e-Gazette PDF to correct name in the OCI cards, UAE Emirates ID, Saudi Iqama, and overseas employment documents. Our company offers NRI gazette name change services to the inhabitants of Mangaluru Gulf.
Can I use the gazette notification to correct my Tulu or Konkani community name in Mangaluru?
Yes. A correction of name transliterations and spelling differences in the name of Tulu or Konkani community in Mangaluru common among Bunts, GSBs, Billavas, Mogaveeras, and other communities living along the Karnataka coast is done through a Karnataka Gazette Notification. The standardizations of alternative spelling like Shetty/Shetti, Rai/Raya, Alva/Alva, or the Romanization of the Tulu names in Aadhaar, PAN and Passport records are some of the common corrections. In specific experience, our team has dealt with the community name corrections of coastal Karnataka by gazette.
Can I change my name in the gazette for SSLC correction from Mangaluru? .
Yes. The standard legal avenue of correcting spelling mistakes in the SSLC marks card issued by Karnataka KSEEB to students in Mangaluru and the Dakshina Kannada District is a gazette notification. The online filing of the Karnataka e-Rajyapatra, advertisements in Mangaluru newspaper, age proof in the form of the SSLC marks card, notarized affidavit of one of the Mangaluru notaries, and Karnataka e-Rajyapatra will be required. Our team is more precisely concerned with the cases of bottom-up correction of name gazette in the case of Mangaluru students and job applicants who need to maintain a consistent name record.
Can I change a minor's name in the gazette from Mangaluru?
Yes. In the case of minors, the name change application of Gazette name change at Mangaluru is lodged by the parent or legal guardian. Especially frequently used are corrections on name spelling on birth certificates issued by MCC (Mangaluru City Corporation) or in school-records of schools in Mangaluru City, Dakshina Kannada and Udupi district. Certain documents are required such as the birth certificate issued by MCC of the child, affidavit of parent/guardian consent signed by a Notary Public in Mangaluru, and parent/guardian identify documents.
What are the most common reasons for gazette name change rejection from Mangaluru?
The most common reasons of denial of gazette applications in Mangaluru were: (1) Spelling discrepancy between the notarized affidavit and the Mangaluru newspaper advert; (2) Low-resolution or poor-quality document scans uploaded to the Karnataka e-Rajyapatra portal; (3) Wrong category of payment of K2 Portal fee; (4) Providing cut-newspaper clippings, rather than whole newspaper pages; (5) MCC or Dakshina Kannada address on the ID documents, not Our pre-submission check service removes all these errors even before your application is presented to the Peenya Gazette Office.
Can I use the Mangaluru gazette notification to update my Passport at PSK Mangaluru?
Yes. The main legal document that is recognized in the Passport Seva Kendra (PSK), Lalbagh, Mangaluru when seeking a passport reissue is a change of name to be mentioned is the Karnataka e-Gazette Notification. Once your name change is advertised in the Karnataka State Gazette, hand in the e-Gazette PDF of the digitally signed one and your Passport reissue application at the Mangaluru PSK. Physically verify your documents, e.g. e-Gazette PDF, a printed copy, original Mangaluru newspaper pages, and notarized affidavit, which will be verified at the PSK Lalbagh, Mangaluru.
What is the difference between gazette name change in Mangaluru vs. other Karnataka cities?
What is the difference between gazette name change in Mangaluru vs. other Karnataka cities? AThe change of name of any application before any Karnataka gazette be it Mangaluru, Bengaluru, Mysuru, Hubli-Dharwad, or any other district; are done in the same Karnataka State Gazette office at Peenya, Bengaluru, through a three step procedure. The differences unique to Mangaluru include: using the MESCOM electricity bill or MCC water bill as proof of address in Dakshina Kannada; publication in Mangaluru-circulating newspapers such as Udayavani and Prajavani Mangaluru; work with the transliteration of the Tulu and Konkani community names that are specific to coastal Karnataka; and completion of post-gazette updates in Mangaluru-specific offices such as PSK Lalbagh Mangaluru, Dakshina Kannada Sub-Registrar offices Also, the Mangaluru gazette procedure has an important NRI aspect, as the e-Gazette PDF is read internationally by the Mangaluru Gulf diaspora to correct the name of documents abroad.