How Gazette Publication in Mysore Makes Your New Name Official

Notification of a name change published through the Government Divisional Press, Mysore branch, is legally valid across the entire state of Karnataka.

Legal Recognition

A change of name is formally completed once it is published in the Karnataka Rajya Patra. After submission and approval through the Mysore Gazette process, the name change becomes enforceable under Karnataka state law for all official purposes.

Once published, the new name is legally valid for updating Aadhaar, PAN, passport, bank accounts, property records, and educational certificates throughout Karnataka.

Verification and Record Keeping

Officials at the Mysore Gazette office carefully verify all submitted documents, including the notarized affidavit, newspaper advertisements (English and Kannada editions), and valid identity and address proofs before granting approval.

Approved amendments are published in the Karnataka State Gazette as a permanent official record. This Gazette entry is admissible for legal, administrative, and court-related purposes anywhere in India.

Types of Gazette Publications

Name change and other official notices in Mysore are generally published in the Karnataka Gazette under two categories: Ordinary Gazette and Extraordinary (Special) Gazette.

Ordinary Gazette

Ordinary Gazettes are published on a regular basis, usually weekly, and contain standard government notifications. Most routine name change cases processed by the Mysore Government Divisional Press follow standard procedures and charges and are published in the Ordinary Gazette.

Common cases such as first name change, surname change, or spelling correction for Mysore residents are typically listed under the Ordinary Gazette, as these are considered standard administrative matters.

Extraordinary Gazette

Extraordinary Gazettes are published whenever urgent or time-sensitive matters arise, such as immediate enforcement of laws, executive orders, or special decisions requiring prompt publication.

In certain exceptional personal cases, name change notifications may be published as Extraordinary Gazette entries. These are handled with greater scrutiny, may involve special approval, and generally attract higher charges compared to Ordinary Gazette publications in Mysore.

Name Change Process in Mysore (3-Step Flow)

The legal name change process for residents of Mysore, Karnataka, follows a simple three-step procedure. The process involves preparation of an affidavit, newspaper publication, and Gazette publication through the Government Divisional Press, Mysore, or via the eRajyapatra central online portal.

Step 1: Notarized Affidavit

Prepare a notarized affidavit on stamp paper (generally ₹20) stating your old name, new name, residential address in Mysore, and the reason for the name change such as marriage, spelling correction, or personal preference. The affidavit must be signed before a local notary or oath commissioner in Mysore.

• The affidavit should clearly mention the old name, new name, address, and purpose of change.
• One copy is submitted to the Gazette office, while additional copies can be used for Aadhaar, bank updates, and other departmental records.

Step 2: Newspaper Publication

Publish a name change advertisement in two Mysore edition newspapers. One must be in Kannada (such as Prajavani or Vijay Karnataka) and the other in English (such as The Times of India or Deccan Herald).

• The advertisement should include the old name, new name, date of affidavit, and residential address.
• Retain the original newspaper copies or certified clippings, as they are mandatory for Gazette submission.

Step 3: Submission to Gazette Office

Submit the completed Karnataka Gazette application form along with the notarized affidavit, newspaper clippings, identity and address proofs (Aadhaar or PAN), passport-size photographs, and the prescribed Gazette fee.

• Gazette fees generally range between ₹500 and ₹1,000, depending on the case and urgency.
• Applications can be submitted in person at the Government Divisional Press, Saraswatipuram, Mysore.
• Alternatively, applications may be submitted online through erajyapatra.karnataka.gov.in.
• Final publication in the Karnataka Rajya Patra confirms the legal name change.

Documents Required

• Notarized affidavit for name change clearly mentioning old name, new name, and reason for change.
• Identity and address proof documents such as Aadhaar card, PAN card, or Voter ID.
• Newspaper advertisements published in Mysore editions – one English newspaper and one Kannada newspaper.
• Recent passport-size photographs.
• Duly filled Karnataka Gazette application form along with a covering letter.

Depending on the reason for the name change (such as marriage, spelling correction, numerology, adoption, or other personal reasons), additional supporting documents may be required. These can include a marriage certificate, school records, or other relevant proof.

Submission at Mysore Gazette Office

Applicants in Mysore must submit the original documents along with one set of photocopies at the Government Divisional Press, Saraswatipuram, Mysore.

• Two passport-size photographs must be submitted with the application.
• One set of self-attested copies of Aadhaar, PAN, or Voter ID must be provided as identity evidence.
• Gazette publication fees, generally ranging between ₹500 and ₹1,000, must be paid at the time of submission.

The application is verified after publication in the Karnataka Rajya Patra.

Other Important Recommendations

• No witness signatures are required for adult applicants apart from notarization.
• Guardian affidavits are not required for adult applicants.
• After publication, retain the Gazette notification PDF carefully, as it is required for updating records such as Aadhaar, PAN, passport, bank accounts, and other official documents.

Documents Required for Gazette Name Change

Fees and Time for Karnataka Name Change (Gazette, Mysore)

The Government Divisional Press in Mysore publishes name change notifications in the Karnataka Gazette. The total cost and processing time depend on the type of Gazette (Ordinary or Extraordinary), urgency, and whether the applicant is an adult, minor, or NRI.

Gazette Fees

• Gazette publication charges generally range between ₹500 and ₹1,700, depending on the Gazette type (Ordinary / Extraordinary) and urgency.
• Higher charges may apply for urgent cases or special categories.

Processing Time

The average processing time for name change publication is approximately 25 to 45 days after submission at the Mysore branch or through the eRajyapatra online portal. The timeline depends on verification workload and publication schedules.

Breakdown of Estimated Costs

• Affidavit (Notarized): ₹200 – ₹500
• Newspaper Advertisements: ₹800 – ₹3,000 (one English and one Kannada newspaper)
• Gazette Publication Fee (All-inclusive): ₹2,000 – ₹6,000
• NRI / Overseas Applicants: Charges may start from ₹3,500 and above

Payment and Application Tracking

Fees can be paid through demand draft, online payment (where enabled via Bharatkosh), or in cash at the Mysore Government Divisional Press.

Applicants should carefully retain payment receipts and the application reference number. The status of the application can be tracked online using the reference number on erajyapatra.karnataka.gov.in.

Please note that delays may occur during peak seasons, verification backlogs, or government holidays.

Gazette Name Change – Fees, Timeline & Validity Overview

Offline Submission at Karnataka Gazette Office, Mysore

When the application is filed offline, the complete name change file must be submitted personally at the Mysore Government Divisional Press counter, where the Gazette fee is also paid.

Where to Submit the Gazette Application

Government Divisional Press,
Saraswatipuram,
Mysore – 570009

Offline applications are accepted on official working days during the notified working hours.

Applicants must carry all original documents along with photocopies so that officials can verify the originals and retain the required copies in the office records.

What to Carry and Submit

• Filled Karnataka Gazette name change application form
• Notarized name change affidavit
• Two newspaper advertisement clippings from Mysore editions (one English and one Kannada)
• Self-attested copies of identity and address proof
• Recent passport-size photographs
• Soft copy of the name change matter (where required)
• Applicable government Gazette fee

After submission, an acknowledgment or receipt with a reference number is issued. This reference number can later be used to track the Gazette publication status and to obtain or download the Gazette notification.

Online Gazette Application in Karnataka (e-Gazette)

Karnataka also provides an online facility to apply for Gazette name change through the official e-Gazette portal, allowing applicants from Mysore to complete most of the process online.

Portal and Basic Flow

Applicants must first complete the standard offline steps such as preparing the notarized affidavit and publishing name change advertisements in two Mysore-edition newspapers (English and Kannada).

After completing these steps, applicants can register and submit the name change application online through the Karnataka e-Gazette portal at erajyapatra.karnataka.gov.in.

All required documents are scanned and uploaded, the government fee is paid online, and an application/reference number is generated. This number can be used to track the status until the Gazette notification is published and the PDF is made available for download.

Common Mistakes and Practical Tips (Mysore Gazette Name Change)

Many name change applications submitted to the Karnataka Gazette through the Mysore Government Divisional Press are rejected or delayed due to minor technical errors. These errors usually relate to affidavits, newspaper advertisements, or incomplete application forms.

Common Mistakes

• Incomplete or incorrect affidavit: Missing details such as date of birth, full Mysore address, clear purpose of the name change, or proper notarization can reduce legal validity and lead to rejection.
• Mismatched spellings and details: Even a single letter mismatch in the name, address, or dates between the affidavit, ID proofs, Mysore newspaper advertisements, and Gazette form can cause objections and processing delays.
• Improper newspaper publication: Publishing in only one newspaper, using incorrect language combinations (not one English and one Kannada Mysore edition), or not following the prescribed advertisement format may result in rejection.
• Errors in forms and enclosures: Unsigned forms, partially filled applications, missing documents, unreadable photocopies, or incorrect soft-copy uploads (offline or online) often trigger queries from the Gazette office.

Practical Tips Before Submission

• Follow a document checklist: Before submitting at the Saraswatipuram Government Divisional Press, ensure you have the affidavit, both Mysore newspaper advertisements, ID and address proofs, photographs, filled application form, soft copy (if required), and fee receipt.
• Maintain 100% consistency: Carefully verify that spellings, initials, dates, and addresses match exactly across all documents before signing or submitting the Gazette application.

Use of Gazette Copy After Mysore Name Change

The Gazette notification issued through the Mysore filing serves as the primary and permanent legal proof of your name change. It is used for all subsequent updates and verifications across government and private records.

Where and How to Use the Gazette Copy

• Update Aadhaar details at Aadhaar Update Centres in Mysore.
• Upload the Gazette notification while applying for PAN name correction through NSDL or UTIITSL.
• Submit the Gazette copy at Passport Seva Kendra, Mysore, for passport name change.
• Provide a copy to your bank branch to update name in accounts, cheque books, cards, and KYC records.
• Submit to Mysore schools, colleges, and universities for updating marks cards and degree certificates.
• Provide to your employer or HR department to correct payroll, ID cards, and official records.
• Use it for property mutation and land record updates at the Mysore Sub-Registrar Office.
• Attach it with court or legal filings in Mysore to establish that old and new names belong to the same person.

Practical Tips for Handling Your Gazette Copy

• Preserve one original Gazette copy securely in digital (PDF) format.
• Keep multiple self-attested or notarized photocopies for submission to various departments.
• Use high-quality scanned PDFs for online uploads or email submissions.
• Always carry the Gazette copy along with Aadhaar, PAN, and address proof when requesting updates.
• Ensure consistent document sets (same Gazette page and matching ID details) across all Mysore departments.

State Gazette vs Central e-Gazette (Name Change)

What is e-Gazette for Name Change?

Both State Gazette and Central Gazette publications are legally recognized as valid evidence of a name change. The choice between them generally depends on the applicant’s place of residence, the authority involved, and whether the name update is required only within Karnataka or across India.

e-Gazette Definition

The e-Gazette is the online edition of the Official Karnataka Gazette (Karnataka Rajya Patra). It is published digitally on the state portal erajyapatra.karnataka.gov.in and carries the same legal validity as the printed Gazette.

Notifications published in the e-Gazette are issued as legally binding PDF documents, eliminating the need for physical Gazette books while retaining full legal effect.

Use of e-Gazette for Name Change

When a name change application is processed through the Government Divisional Press, Mysore, or submitted online via the Karnataka e-Gazette portal, the approved name change is published in the e-Gazette as a downloadable PDF.

This e-Gazette notification serves as the primary legal proof for updating personal details in official records such as Aadhaar, PAN, passport, bank accounts, property documents, and other government or private records throughout Karnataka.