How to Correct Birth/Death Certificates in Hyderabad – Step-by-Step Guide

How to Correct Birth/Death Certificates in Hyderabad: A Detailed Step-by-Step Guide

Learn how to correct birth or death certificates in Hyderabad with our detailed step-by-step guide. From submitting applications at Mee Seva centers to gathering the required documents, we cover all you need to know for a hassle-free correction process.

When you need to make changes to your birth or death certificate in Hyderabad, it’s necessary to follow the proper process. I’ve created a thorough guide to explain how to do it

Visit a Mee Seva Center

The first thing to do in correcting Birth Certificates is to go to a Mee Seva Center. These centers are the main way to get government services in Hyderabad.

What is Mee Seva?

Mee Seva allows citizens to handle administrative chores, including fixing documents, both online and at government offices. Mee Seva centers help citizens submit their applications to government authorities.

What You Need to Do:

Visit the closest Mee Seva center to get the correction form meant for birth or death certificates. The staff will support you by handing you the form and explaining what you need to do.

Why Mee Seva?

You can find all government services in Telangana at this website. All your paperwork is handled in one area, helping you prevent delays.

Verification of Details

After you send in your application, a Mee Seva operator will check if the birth or death has been officially recorded.

Why Verification is Crucial?

This action is necessary because it guarantees that the government has documented the event you are trying to correct. If, for example, the birth or death was not registered correctly in the beginning, the mistake cannot be corrected.

What Happens During Verification?

The operator will look at your records and see if they match what you entered for date, place and name. When everything is in agreement with the government’s data, the next steps are taken.

Required Documents for Corrections

A birth or death certificate can only be corrected with proof that a change is needed. Every certificate (for either birth or death) comes with a group of supporting documents.

For Birth Certificate Corrections:

To Update Birth Certificates, you’ll need to provide the following documents:

• Original Birth Certificates: Send the official birth certificates you have already received. It makes it possible for the authorities to confirm and update the original document.
• Declaration by Parents: A written request from the parents or legal guardians for the school to correct the error. The attestation must come from two Gazetted Officers. The names and titles of Gazetted officers should be shown in capital letters.
  You can find a downloadable proforma for the declaration on the official Mee Seva website.
• Notary Affidavit:An affidavit notarized by a notary, explaining the reason for the correction. It must be written on Rs. 10/- Non-Judicial Stamp Paper and be signed and notarized by a legal officer.
  A downloadable proforma for the affidavit is available for your convenience.
  Supporting documents are documents that back up the reason for the correcting Birth Certificates. They might consist of:
• Education Certificates: To verify identity and other personal details.
• Election ID Card: To confirm the identity and address of the individual.
• Ration Card: A government-issued document that can act as proof of address.
• Passport or any registered document: Government-issued documents that confirm the individual's identity. (Note: Pan Card, LIC, and bank documents are not accepted).
• Other Child Certificate (if necessary):If the correction concerns a minor, extra documents, for example, school or medical records, may be needed.
• Hospital Consent Letter: A letter from the hospital that delivered your baby. This letter is to confirm that the correction request is genuine.
• Other Relevant Documents: If more documents can show the need for the correction, attach them to your application as well.

For Death Certificate Corrections:

To correct a death certificate, you will need to submit:

• Original Death Certificates: Give back the original death certificates you have received to begin the correction process.
• Declaration by Parent(s) or Spouse: A statement like the one in the birth certificate case, signed by the deceased’s parents or spouse. The documents must be signed by two Gazetted Officers as well.
• Notary Affidavit: Just as with a birth certificate mistake, a notarized affidavit proving the error in the death certificate must be prepared on Rs. 10/- Non-Judicial Stamp Paper.
• Supporting Documents: You can submit various supporting documents to validate the correction, such as:
• Education Certificates
• Election ID Card
• Ration Card
• Passport or other registered documents (Again, Pan Card, LIC, and bank documents are not accepted).
• Hospital Authorities Letter:This letter confirms where the death took place and verifies the correction.
• For Medico-Legal Cases: If the death forms part of a medico-legal case, you will need these additional documents:
• FIR (First Information Report): An official report of the death investigation.
• Post Mortem Report: If applicable, confirming the cause of death.
• Supporting Documents: Education certificates, election ID cards, etc.

Fees and Delivery Charges

Once you have submitted all the documents, you have to pay the required fees at the Mee Seva center.

• Mee Seva Service Charge:: The service charge for processing the application is Rs. 15/-.
• Delivery Charge: If you wish to receive the corrected certificate by mail or pick it up from the Mee Seva center, an additional Rs. 15/- will be charged for delivery.

Overall Service and Delivery Charges: You will be charged Rs. 30/- for these services. The charges help guarantee that your application is handled and the updated certificate is sent to you in a timely way.

Collecting the Corrected Certificate

When the corrections are approved after processing, you can get your updated birth or death certificate.

• Processing Time: Usually, the corrected certificate is ready within 10 working days after the application date. You will get a message when your certificate is ready to be collected.
• Where to Collect:You can pick up your corrected certificate at the Mee Seva center you used to apply.

If the Correction is Approved

After your correction request is approved, you will still need to pay more fees for the final approval:

• Fee Per Certificate: Rs. 20/- for each corrected certificate.
• GHMC Fee: There is an additional fee of Rs. 60/- for processing the correction request under the Greater Hyderabad Municipal Corporation (GHMC).

With payment received, the final correction order will be sent.

If the Correction is Not Approved

Sometimes, your request to correct information will be denied. If this occurs, the registrar will send you your application back.

• Reasons for Rejection: The registrar might reject the correction if:
• The submitted documents do not meet the required criteria.
• The explanation for the correction is not valid.
• The documents provided are incomplete or inaccurate.
• Next Steps:If your application is refused, check the registrar’s feedback, get any further documents or corrections ready and try again.

Meeseva Centers in Telangana

Asifnagar Meeseva Center

Operator Name: Greenvision Address: 12-2-683/3 , Pedda Sathaiah Community Hall, Gudimalkapur, Opp. Veg-Market, Hyderabad(V), Asifnagar(M), Hyderabad(D),500028 Mandal: Asifnagar Village: Hyderabad

Category/Type: Meeseva Center

DB Nagar Meeseva Center

Operator Name: B Ramesh Address: 9-6-317,DB Nagar,Champapet,Hyderabad. Mandal: Saidabad Village: DB Nagar

Learning How to Change Your Name in Hyderabad, Telangana

The steps for changing your name in Telangana after marriage are simple, but you have to be careful. Let’s go through the process step by step to make it easier for you:

Notarized Affidavit: The First Step

• Creating the Affidavit:: Write an affidavit together with your spouse to state that you are married. The document should list your maiden name, the name you want to use after marriage, your husband’s name and your current address.
• Official Formalities: Have this affidavit printed on ₹10 stamp paper. Both you and your husband need to sign the legal document.
• Supporting Documents: Add your marriage certificate and two passport sized copies of your pictures and your husband’s photos to the affidavit.
• Notarization: Appointment with a notary in Hyderabad is needed to get the affidavit notarized and it will cost you a nominal fee.
• Public Announcement: Make two posts about your name change, one in Telugu and another in English, in local papers in Hyderabad.

Updating Official Documents in Hyderabad, Telangana

It’s very important to change your last name on important documents following marriage:

• PAN Card: You can have your PAN card renamed by attaching an official document that shows your marriage or the notarized affidavit.
• Passport: When updating your passport, send your old passport, your marriage certificate, a copy of your husband’s passport and the needed information.
• Bank Accounts: Tell your bank about your name change and hand over the affidavit or marriage certificate for proof.
• Driving License:Take your marriage certificate, the necessary forms, your original driving license, proof of address, an ID and payment to the RTO in Hyderabad.

Gazette Publication: An Alternative Route in Telangana

• Application Submission: Mail a letter to the Telangana Gazette department enclosing your marriage certificate and address proof, asking to change your name after marriage.
• Document Dispatch: Send the supporting documents to the department via registered post.
• Gazette Notification: Within 15-20 working days, the Gazette will send a notice to your address and you can still use this as proof of your name change.
• Newspaper Advertisement: Advertise your notice in two local newspapers in Hyderabad as you would with an affidavit.

Important Notes:

• Complete Name Changes: Under the Births and Deaths Act, 1969, a complete name change is not allowed. Corrections can only be made for:
• Spelling errors in the name.
• Expanding initials.
• Adding prefixes or suffixes to the existing name.
• Registrar’s Approval: The registrar must accept both the documents and the reason for the change before allowing approval.

If you carry out these actions correctly and provide the needed papers, it will be easy to make any needed corrections to your birth or death certificate. Be sure that your documentation is complete and correct so there are no delays.

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