20 May How to Make a Gazette Notification for Name Change in Karnataka: Step-by-Step Guide (2026)
Karnataka Gazette Guide
How to Make a Gazette Notification for Name Change in Karnataka: Step-by-Step Guide (2026)
Last Updated: May 2026
Karnataka Gazette notice is the main name change paper. Not just a step. The government says your new name is real. A name change affidavit is your choice. Gazette notification is a government record.
Banks, Passport Office, Aadhaar, schools all ask for Gazette before updating records. Without it, your name change exists only on paper. It is not legally recorded. This guide shows the full 2026 Karnataka name change process. It highlights the step where most applications get rejected.
Affidavit vs Gazette Notification: What's the difference?
Many people combine name change affidavits and Gazette notifications. This causes delays.
A name change affidavit is a sworn paper you make on stamp paper. A Notary signs it. It's Step 1. It doesn't prove your new name alone. You can't use it for passports or banks.
A Gazette notification goes in the Karnataka State Gazette. The government prints it. It tells the government your new name officially. Passports and departments need this.
You must do all steps in order: affidavit first, then newspaper advertisements for name change, then Gazette. Skip any, and it won't work.
Step 1: Draft the Name Change Affidavit
Start with a legal affidavit. It says you want to change your name.
What You Need:
Use non-judicial stamp paper (₹20 or ₹50—check your district). Include these details:
- Your old full name.
- Your new full name.
- Reason for change (e.g., marriage, personal choice, spelling fix).
- Your full home address.
- Date and place you sign it.
Name Change Application For Bengaluru
Get It Notarized: Sign it. Take it to a Karnataka Notary for their stamp. The Gazette rejects it without the stamp.
Keep It Safe: Store the original (don't laminate). Send the original to the KSP office later.
Step 2: The Mandatory Newspaper Advertisement — The Most Critical Step
Newspapers Ads make or break your Gazette. Fix them right, or KSP rejects.
The legal formality in Karnataka: Publish in 2 papers
- English daily (Times of India or Deccan Herald).
- Kannada daily (Prajavani or Vijay Karnataka).
Put in "Public Notice." List: old name, new name, address, affidavit date, Notary.
Most people get the ad format wrong. Newspapers use different styles. Good classified ads often fail the Gazette test. One tiny error (no Notary number, short address, wrong spelling) = full KSP rejection.
How Riyo Advertising Fixes This
Riyo handles Karnataka name change ads that meet legal rules. Key features:
- Uses exact KSP-approved wording (not generic).
- Times of India + Prajavani combo.
- Or Times of India + Vijay Karnataka.
- Matches ad to affidavit first to prevent rejections.
- Gives original newspaper cutouts (Gazette needs these; no photocopies).
Don't risk rejection. Use Riyo for sure approval on the first try. Need help? Visit ChangeOfName.in for Gazette-ready English and Kannada combo packages.
Step 3: Preparing Your Gazette Application Folder
After notarising your affidavit and publishing both newspaper adverts, prepare the following documents before going to the KSP office:
| Document | Requirement |
|---|---|
| Name change affidavit | Original notarised copy on stamp paper |
| English newspaper cutting | Original full-page cut-out (not photocopy) |
| Kannada newspaper cutting | Original full-page cut-out (not photocopy) |
| Identity proof | Self-attested copy of Aadhaar card or Voter ID |
| Passport-size photographs | Two recent passport-size photographs |
| Treasury Challan | Fee receipt for the prescribed Gazette publication charge |
Important: The KSP office must receive the original newspaper cuttings, and not copy or scanned pieces. That's why use trusted services like Riyo Advertising. They give exact cuttings in correct format.
Also note: newspaper cuttings must be less than 6 months old. If older, republish ads first.
Step 4: Submit Your Application to the Karnataka Gazette Office (KSP)
In your fully prepared application folder, please send it by mail to:
Department of printing, stationery and publications (KSP)
8th Mile, Mysore road, Bengaluru - 560026.
There are two ways of submitting:
- Personally: Go to the KSP office and visit it directly during working hours. This lets you confirm receipt and ask questions right away.
- Registered Post: Send full folder by Registered Post + AD. Due (AD). Keep the receipt and tracking number as proof.
The Treasury Challan fee must be paid either at any Karnataka Government Treasury or through the online treasury portal before submitting. The general citizens fee is ₹500–1000. Check the official KSP site or treasury first for fees change.
After submission you will get an acknowledgement. This helps you track your notice.
Step 5: Track and Download Your Karnataka e-Gazette PDF
Karnataka Gazette is a weekly publication that is published every Thursday. Wait 4-6 weeks after sending. Depends on workload.
To locate and get your Gazette notification:
- Go to the official Karnataka e-Gazette portal (search "Karnataka e-Gazette" - make sure that the URL ends in .kar.nic.in or .gov.in). Open it in a new tab.
- Go to Gazettes archive. Find the weekly extraordinary section, or ordinary Gazette section.
- Find the appropriate Part. Notifications of change of name of a private individual are published under Part VI-A. Choose a PDF of the Thursday nearest to the date on which you expect to be published.
- Get the PDF of that date. This file is commonly huge - a complete week of Gazette.
- Open the document: Press Ctrl+F (Windows) or Command+F (Mac). Type your old or new name. It highlights your entry.
- Save and print your page. Record the Gazette date and Part and page number. Print the page showing your notice. This printout is considered to be proof by most government offices.
Tip: in case your name is not found on Thursday, look next week. Late submissions or holidays delay the next publication.
Karnataka Name Change Process: Complete Timeline
| Stage | Estimated Time |
|---|---|
| Affidavit drafting and notarisation | 1–2 days |
| Newspaper advertisement booking and publication | 1–3 days (with Riyo Advertising) |
| Document preparation and fee payment | 1 day |
| KSP office submission | Same day as document preparation |
| Gazette publication after submission | 4–6 weeks |
| Total end-to-end timeline | 5–7 weeks |
Conclusion: Get Your Karnataka Gazette Name Change Right the First Time
The process of changing the name of the Karnataka Gazette is not complicated provided that every step is performed correctly. Write your affidavit on the right stamp paper, have it notarised, publish your notice both in the English and the Kannada newspapers using the correct legal wording, and submit a complete application folder to KSP and download your published Gazette PDF on the e-Gazette portal.
The step which most frequently causes delay or derailment to applications is the newspaper advertisement - namely, incorrect formatting or wording that results in the submission being rejected by KSP.
Get it wrong by the ad format to take the risk of being rejected. Get Riyo Advertising to do your Karnataka newspaper advertisements today - proper wording in the ad, English and Kannada combo packages, and original cuttings that are sent to you.
FAQ: How to Make a Gazette Notification for Name Change in Karnataka
- How to get a Gazette notification for name change in Karnataka step by step?
- Notarise an affidavit on 50 stamp paper, 20, publish a name change notice in one English and one Kannada paper with correct legal language, collect both original newspaper cuttings, submit the entire folder with a Treasury Challan fee to the KSP office, 8th Mile, Mysore Road, Bengaluru. Your notice shall be issued in the Karnataka Gazette in 4-6 weeks.
- Is it possible to apply for the Karnataka Gazette name change online?
- The Karnataka Gazette presently also demands submission of original newspaper cuttings as well as the physical notarised affidavit. Whereas the final published notification may be downloaded as a PDF at the official Karnataka e-Gazette portal, the initial application is processed via physical documents which are submitted to the office of Karnataka Sava Sama, situated on Mysore Road, Bengaluru.
- How much does a Gazette notification for name change cost in Karnataka?
- Karnataka Gazette costs ₹500-₹1000 (plus newspaper ad fees). Pay by Treasury Challan. Always check the current fee on the KSP site. First, fees change often.
- Which newspapers are valid for name change advertisements in Bangalore for Gazette purposes?
- Reasonably any major daily published in Karnataka is acceptable, but the most widely used and most recognised pairings are The Times of India or Deccan Herald in English, and Prajavani or Vijay Karnataka in Kannada. Riyo Advertising provides combo packages to include the following special Karnataka rates.
- Passport accepts just newspaper ads?
- No. The passport office demands Gazette notification as evidence of change of name - a mere advertisement in a newspaper is not enough. The Gazette office, however, will not make the notification unless you have already placed the advertisement in one of the English and one of the Kannada newspapers. The two documents work together. One cannot replace the other.
- What if my newspaper cuttings are older than 6 months when I apply?
- KSP accepts newspaper cuttings less than 6 months old.With cuttings that are older at the time of your application submission, you will have to republish the name change advertisements in both papers before applying. This is the reason why it is considered to do all those steps as soon as the ads are released.
- How to change name on Passport in Karnataka?
- The procedure is: (1) notarise an affidavit, (2) issue a name change notice in one English and one Kannada paper, (3) apply to KSP and get the Gazette notification published, (4) download your Gazette PDF and (5) submit the Gazette notification and Form 1, your current Passport, along with relevant fees to the Passport Seva Kendra.Passport Office needs Gazette notification. Newspaper cutting alone won't work.
- How do I search my name in the Karnataka Gazette PDF?
- Go to the official Karnataka e-Gazette portal, and navigate to the Gazette archive, where you can download the Part VI-A PDF of the Gazette on or after the day specified in the notice. Click the page with your notice ,date and part.