21 May Gazette Notification for Name Change Karnataka: Complete Guide
Gazette Notification for Name Change Karnataka
Gazette Notification for Name Change Karnataka
Here is a simple guide to assist you in understanding the process based on the Government Servants (Procedure for Change of Names) Rules, 1967, if you are a Karnataka Government servant and you wish to change your name:
Overview of the Rules:
These rules provide a step-by-step process for government servants in Karnataka to officially change their name. This has been in place since 1st April 1967.
How to Apply for a Name Change in Karnataka
Karnataka Government Name Change Procedure in detail.
The first step in changing your name is to file an application with your appointing authority. You have to submit three copies (triplicate) of the application and provide the following information:
- Why do you want to change your name?
- Your current name and the name you want to adopt.
- Information about where you live and any property you own.
Application Requirements:
A Treasury/Bank Challan for a fee of 15 rupees must accompany your application. Since the fee is non-refundable, ensure everything is in order before submitting.
Getting Permission:
Your appointing authority will review your application and may conduct an inquiry to make sure the name change isn’t misleading or harmful in any way. They can refuse permission, but there’s no process for appealing this decision.
Publication and Gazette Notification for a Name Change:
If permission is granted, the next step is that a notification will be sent to the Director of Printing and Stationery in Mysore. The notification will be published in the Karnataka Gazette, and you, along with the appointing authority, will receive copies of the published notification.
What Happens After the Notification:
Once the notification is published, you must make a declaration (using Form II) stating you are officially renouncing your old name and adopting the new one. This declaration must be registered under the Indian Registration Act, which you must pay for yourself.
Along with this, a notice (in Form IV) must also be published in the Karnataka Gazette, and you’ll get ten free copies. You can request extra copies at a charge.
Further Publication:
You’re also allowed to publish the notice elsewhere, but any additional publication costs will be at your expense.
Using Your New Name:
Once all the required procedures are completed, you can use your new name for all official purposes.
Updating Your Service Record:
Finally, you must submit two copies of your declaration and the notice to your appointing authority, who will file them with your service record.
Required Forms:
Here’s a list of the forms you’ll need throughout the process:
- Form I: Notification granting permission for the name change.
- Form II:Declaration to renounce your old name and adopt the new one.
- Form III: Request to publish the notice in the Karnataka Gazette.
- Form IV: The notice itself for publication in the Karnataka Gazette.
Gazette Notification for a Name Change:
This is a basic guide to assist you in grasping the procedures included in submitting a Gazette Notification for a Name Change:
Draft the Necessary Documents:
- Declaration: You must make an affidavit stating your present name, the name you wish to use, and your reason for changing it.
- Documents: Offer papers to establish your identification and address, including Aadhaar card, passport, or driver's license.
- Publication: In some cases, based on the particular requirements of your state or organization, you could have to publish a warning in a newspaper.
Send Your Application To The Appointing Authority
- A government employee of Karnataka must send the name change request to their appointing authority.
- Application Data: Mention your present name, the name you want to adopt, and the justification for the change. Include specifics about your home and any assets you possess.
- Fee: Pay a 15 rupee non-refundable name change fee .
Inquiry by the Appointing Authority
- The appointing authority will conduct an inquiry to make sure the new name is legitimate and doesn’t intend to deceive or cause financial harm.
- If there are concerns, the authority can refuse permission for the name change.
Grant of Permission
If permission is granted, the appointing authority will forward a notification to the Director of Printing and Stationery in Mysore to be published in the Karnataka Gazette .
Publication in the Karnataka Gazette
Once the notification is received by the Director of Printing and Stationery, it will be published in the Karnataka Gazette.
Copies: You’ll receive a few copies of the Gazette notification, typically 10 copies, with extra copies available for a small fee.
Make a Declaration
After the notification is published, you must make a declaration (Form II) to renounce your old name and assume the new one.
Register the Declaration: You must register this declaration at the Sub-Registrar’s Office at your own cost, as per the Indian Registration Act.
Request for Further Publication
Once your declaration is registered, request the Director of Printing and Stationery to publish a notice (Form IV) in the Karnataka Gazette confirming the name change.
You’ll get ten free copies of this notice, and additional copies can be purchased at a nominal charge.
Use the New Name
Once the formalities are completed, you can use your new name for all official purposes, such as updating documents, records, and identification cards.
Submit to the Appointing Authority
Submit the declaration and notice to your appointing authority, who will file these with your service record.
By following these steps, your name change will be legally recognized and officially recorded in the Karnataka Gazette.
Final Thoughts:
This procedure guarantees that your name change is officially acknowledged and legally documented. Following these procedures will ensure your new name is reflected in all official documents.
Can I appeal if my name change request is denied?
The decision made by the appointing authority cannot be changed. If the request is turned down, there is no official way to challenge the decision.
If you are a Karnataka government employee, changing your name has a clear process, from applying to finalizing your new name. If you complete the process and provide all the required papers and fees, you will be able to finish the name change process. Your new name will only be recognized by law after it is published in the Karnataka Gazette and registered.
Frequently Asked Questions
You have to submit an application to your appointing authority to change your name as a Karnataka government employee. You must supply your existing name, the name you want to use, a reason for the change and your address and property details. A treasury/bank challan for a non-refundable fee must be submitted with the application.
What is the process of name change in Karnataka?
You have to submit an application for a name change to your appointing authority. You should submit three copies of the application together with the necessary documents. When the name change is approved, it will be announced in the Karnataka Gazette.
You are required to submit certain documents for a name change in Karnataka.
-
The name you have now and the name you would like to use.
A reason for why things are different now.
A treasury/bank challan to pay the fee.
You need to show your Aadhaar or passport card along with your address proof.
What is the cost to change my name in Karnataka?
Applicants in Karnataka must pay ₹15 for a name change and this fee must be paid using a treasury or bank challan. Since the fee cannot be returned, check all information carefully before sending your application.
Will the Karnataka Gazette publish my name change?
After your request is approved by the appointing authority, it will be sent to the Director of Printing and Stationery in Mysore for publishing in the Karnataka Gazette. You will receive a copy of the notification and so will your appointing authority.
Do I need to make a declaration after my name is published in the Gazette?
Yes, after your name appears in the Karnataka Gazette, you are required to complete Form II which allows you to give up your old name and use the new one. The declaration should be registered under the Indian Registration Act and you will have to pay for the registration.
Can I publish the name change notification in a newspaper?
You may publish your name change notice in a newspaper, but you will have to pay the extra cost yourself.
What is the final step after my name change is published?
After the new name is announced in the Gazette, give two copies of the declaration and notice to your appointing authority. Your new name will be officially recognized in your service record after these are added.
What forms do I need for the name change procedure in Karnataka?
You should have these forms ready:
- Form I: Permission to change the name.
- Form II: Declaration to give up your previous name and choose a new one.
- Form III: Ask to include the notice in the Karnataka Gazette.
- Form IV: The document used to publish in the Karnataka Gazette.
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