15 Jan Gazette Office in Hassan: Karnataka Name Change
Gazette Office in Bangalore(Hassan): Karnataka Name Change
Gazette Office in Bangalore(Hassan): Karnataka Name Change
The Karnataka Gazette office, which is located in Bangalore, is the main point of posting the official legal notifications, such as the amendments of name affidavits, amendments in personal details and departmental orders.
After having been published in the Karnataka Gazette, these notifications become fully statutory and this will act as clear evidence of updating records of banks, educational institutions, courts, and government departments in Karnataka (even in remote areas like Hassan) and nationwide as and where necessary.
Gazette Office in Hassan, Bangalore Address, timings, contact
- Central Gazette Office / Karnataka Gazette Office address: Unit-1, 8th Mile, R.V. Vidyaniketan College Post, Mysore Road, Bengaluru Urban – 560059.
- Timings: The normal working hours are Monday to Saturday, 10:30 a.m. to 6:30 p.m., without government holidays.
How Gazette Publication in Hassan Makes Your New Name Official
The publication of a name change in Karnataka Gazette through the Bangalore office gives it legal effect and this is now the primary document used in updating the records in banks, education institutes, courts, and government offices in Karnataka, including regions such as Hassan and in other parts of the nation.
Legal recognition
Publication in gazette is the final step that makes a personal change of name legally binding in the records held by the state, and is the only legal way a name can be changed by an individual. After publication in the Gazette, the authorities accept the new name as legally binding to update major documents, such as, the Aadhaar, PAN, passports, bank accounts, property records, and educational certificates.
Verification and record keeping
The Bangalore Gazette Office has rigorous checking of the affidavits, newspaper advertisements, and ID/address proofs prior to approving publication rights to prevent violation of due process and intent on fraud. The comprehensive scrutiny of the same protects the integrity of notifications that are applicable in the state, even in such places as Hassan. Upon approval, the change is published in the State Gazette establishing an official record within the government that may be referred to in any legal or administrative proceeding in the future.
Types of Gazette publications
- Ordinary Gazette: Ordinary Gazettes are issued periodically, normally on a weekly basis, and contain the routine notifications of the government such as normal name changes that are done by normal procedures and payment. Here, the majority of personal name, surname, or spelling change requests including those in other localities such as Hassan are found and are not considered urgent.
- Extraordinary Gazette: Extraordinary Gazettes are also issued on order when urgent issues require attention, e.g., immediate laws, executive orders, or time-sensitive decisions. In extraordinary and well-grounded instances, personal notifications can be proposed only with increased fees and much more warranted scrutiny than Ordinary publications.
Name Change Process in Karnataka (3-Step Flow)
The name change process of Karnataka requires three essential steps which involve the drafting of an affidavit, advertisements in the newspapers and getting the Gazette notification done through Bangalore Gazette office or its internet portal.
Step 1: Notarized affidavit
Write up an affidavit to testify to your former name, your new name, address and the particular purpose of change and have it signed by a notary public or oath commissioner. Keep a few original copies, one to be submitted with Gazette application and others to be used later by banks or government departments.
Step 2: Newspaper publication
Advertise the change of name in two publications, in the local language (preferably, the Kannada language) and in the English language in two such publications, both of which circulate in the Hassan region. The notice should contain your previous name, the new name, the date of the affidavit of the change of name as well as your complete address. Retain the entire original copies or clippings of the two newspapers since they are compulsory attachments to use upon applying to be published in Gazette.
Step 3: Submission to Gazette office
Fill in Gazette name change application form and attach all necessary documents such as the notarized affidavit, original newspaper clippings, ID proof, address proof, passport-size photographs, and a digital CD or soft copy of the application contents. The application in full along with the required fee can be submitted at the Karnataka Gazette Office (Department of Printing, Stationery and Publications), Bangalore or through the official online Gazette portal of the state. The same procedure is observed by inhabitants of Hassan with no regional difference needed. When the Gazette notification is successfully published, it gives the legal confirmation of the change of name, usually in 30-45 days.
Documents required
The documents needed to get the Gazette publication of a name change are usually the following:
Core Documents:
- Notarized affidavit stating the name change.
- Valid identity proof (e.g., Aadhaar, PAN, passport).
- Valid address proof (e.g., utility bill, bank statement).
- Original newspaper clippings (English + Kannada publications).
- Recent passport-sized photographs (typically 2-4).
- Completed Gazette application form with covering letter.
Additional Documents (as applicable):
- Marriage certificate (for spouse-related name changes).
- Divorce decree (if relevant).
- For minors/adoption: Birth certificate or adoption deed.
- For spelling corrections/numerology: School records or other supporting proof.
| Document type | Description / examples |
|---|---|
| Affidavit | Notarized name change affidavit stating old name, new name, reason, age, address. |
| Identity proof | Aadhaar, PAN, passport, or voter ID showing existing legal details. |
| Address proof | Electricity/water bill, ration card, rent agreement, or voter ID with current address. |
| Newspaper publications | Original ads from two papers (one Kannada/local + one English) with old and new names. |
| Photographs | Recent passport‑size photographs to attach with the Gazette form. |
| Gazette application form | Filled Karnataka Gazette/name change application form with all mandatory fields. |
| Digital text file | CD/soft copy containing the name change matter in the format prescribed by the Gazette. |
| Supporting documents | Marriage certificate, divorce decree, adoption deed, or court order, if applicable. |
Fees and time for Karnataka name change (Gazette, Hassan)
The government fee of publishing a change of name in the Karnataka Gazette, for residents of Hassan is usually in terms of a few hundreds of rupees to ₹1,000 depending on the type of notification and degree of urgency. The time taken in processing the gazette is in the range of 1-4 weeks after submission till the gazette is published depending on the workload and the category that the application is processed as ordinary or urgent. The applications may be made through the Department of Printing, Stationery and Publications, Bangalore or the local district offices in Hassan.
| Aspect | Typical range / details |
|---|---|
| Gazette fee | Around ₹1,100 for standard Karnataka Gazette name change entry. |
| Higher fee slabs | Up to roughly ₹1,700+ for certain categories/special cases. |
| Total overall cost | Approx. ₹3,000–₹5,000 including affidavit and two newspaper ads. |
| Gazette processing | About 15–45 days from file submission to publication. |
| Full process duration | Roughly 4–8 weeks including affidavit, ads, and Gazette publication. |
Offline submission at Karnataka Gazette Office, Hassan
In the case of offline name change application, the entire file is to be submitted at the counter of the Karnataka Gazette Office in Bangalore, and the receipt of fee payment is to be offered.
Where to submit: Applications may also be made in the Karnataka Gazette Office (Department of Printing and Publications), Bangalore, during official working hours. Applications are accepted in the office between Monday and Saturday between 10:30 AM and 6:30 PM with payment receipt of the designated fee. Citizens of other districts such as Hassan too have to undergo the same procedure since all Gazette submissions in the state of Karnataka are handled at the Bangalore office.
What to carry and submit:
- Duly filled Gazette application form
- Notarized name change affidavit
- Original newspaper clippings of the advertisements published in English and Kannada
- Self-attested copies of identity and address proof
- Recent passport-sized photographs
- CD or soft copy of the publication content in the prescribed format
- Receipt for the applicable government fee payment.
Once the application has been received, get a receipt or acknowledgement with a reference number at the Karnataka Gazette Office. This ID will enable you to identify the progress of your publication and also enable you to receive the official Gazette announcement after it is published.
Online Gazette Application in Karnataka (e-Gazette)
Karnataka offers an online application of changing names by using the so called e-Gazette portal on which the residents of Bangalore, Hassan and other districts can accomplish the majority of the operations digitally.
Portal and basic flow
The applicants are expected to first draft the necessary affidavit and run advertisements of name change in two newspapers. After that they are supposed to enroll on Karnataka e-Gazette portal at erajyapatra.karnataka.gov.in to obtain the online name change process. All the supporting documents are uploaded as scanned copies and the government fee is paid. The application or reference number is created when submitted to be tracked. The status may be tracked on the portal and once the official notification is released in the gazette, the PDF version is accessible in the web.
Common Mistakes and Practical Tips (Karnataka Gazette Name Change)
Most Karnataka Gazette name change applications submitted by Hassan are rejected as a result of insignificant technical mistakes, especially the affidavit, newspaper publication or online application of the form.
Common mistakes
- Incomplete or incorrect affidavit: The absence of information on date of birth, full address, reason name changed or information not signed can lower the legal validity of the affidavit and related materials, and may usually lead to direct rejection.
- Mismatched spellings and personal details: Minor differences such as a letter alteration in names, the inconsistency of dates and addresses on affidavits, ID documents, newspaper advertisements, and Gazette forms can raise objections and postpone the grant of approval.
- Improper newspaper publication: However, publishing in a single newspaper, applying the incorrect language combinations (one in English and one in the local language) or adhering to the incomplete format of notices often lead to Gazette processing problems or refusals.
- Errors in the Gazette form and enclosures: Applications that are not signed or not filled in, lacked files, had illegible photocopies or had wrong upload formats (CD/ online) usually result in questions or a direct rejection.
Practical tips
- Follow a document checklist: Ahead of sending to the Gazette, have all the necessary documents on hand: the affidavit, the two advertised paperwork, proofs of valid ID and address and passport-size photos, the proforma, a soft copy or CD (where necessary) and a payment receipt.
- Maintain 100% consistency: Make sure that all documents are similar in regard to spellings, initials, dates, and addresses. Read the Gazette form line by line and determine the errors and omissions.
Use of Gazette Copy After Gazette Name Change
The Karnataka Gazette notification serves as your main legal document in changing your name as you change all documents of your name.
Where and how to use the Gazette copy
Take Gazette notification as the main evidence in updating names without any complication in all official records.
- Aadhaar: Present the copy of the Gazette along with the regular correction form at the enrollment center of Aadhaar.
- PAN Card: Submit Gazett notification to the name correction request together with KYC proofs, at any NSDL or UTIITSL center.
- Passport: Produce a certified copy of Gazette in Passport Seva Kendra on making an application for changing name.
- Banking: Go to your bank branch and update information on account, chequebooks, debit cards, and KYC records.
- Education: Present Gazette copy to your school or university to ascertain marksheets, transcripts and certificate of degree.
- Employment: Hand the revised documents to your HR or payroll department to correct salary slips, ID cards, and rectified official records.
- Property: Gazette is to be used as proof of mutation or deed amendment to connect old and new names to land or property records.
- Legal: Add the Gazette notification to court filings or petitions to have continuity of identity under the new name.
Practical tips for handling your Gazette copy of name change
- Original Gazette: Store the original Gazette in a fireproof safe or in a bank locker. Make it permanent as the main legal evidence of changed name.
- Photocopies: Prepare numerous self-authenticated or notarized copies that can be used on a regular basis. Self-attested copies are legally binding since 2014; passports, property, and other verifications are done using notarized copies.
- Digital PDF: Read the Gazette page in question at 300 DPI or more to have a clear digital copy. Submit it online (UIDAI, NSDL) with this version and save it securely in the form of backup (email / cloud storage).
- Carry Always: Bring a copy of the Gazette and Aadhaar and address and PAN proof of all the name update activities (bank, RTO, voter ID, passport, etc.).
- Consistency: The Gazette page and ID documents should be used consistently across the departments to avoid rejections or duplicated records.
State Gazette vs Central e‑Gazette
| Feature | Karnataka State Gazette | Central Government e‑Gazette |
|---|---|---|
| Issuing authority | Government of Karnataka (state printing dept). | Government of India, Department of Publication. |
| Jurisdiction | Primarily matters within Karnataka. | Matters of all‑India or multi‑state relevance. |
| Typical use | State employees, residents changing names tied to Karnataka records. | Citizens opting for all‑India notification, many Delhi/other‑state applicants. |
| Portal / mode | Karnataka e‑Gazette / erajyapatra + offline filing. | egazette.gov.in with online submission. |
Practically, the self-attested copy of Gazette, as well as the notarized one, is equally valid in law as evidence of change of name. Their alternatives are determined by the state in which one is, the unique employer or institution specifications, and whether the process of updating is local (state level) or nationwide (pan-India).
What is e-Gazette for name change?
The e-Gazette is the online Official Gazette of Government of India or Karnataka State Government and published online through websites like egazette.gov.in or erajyapatra.karnataka.gov.in and is legally as valid as the printed version.
In the case of people of Hassan(Karnataka) the change of name is done as per the state procedure, prepare a notarized affidavit, place adverts in one of the Kannada and one English newspaper, and apply via the Karnataka Government Press or online to be published in the e-Gazette. The PDF notification is then downloaded through e-Gazette portal once an approval is received (usually within 25-45 days) and may be utilized as the official document to change records like Aadhaar, PAN, passport, bank accounts, and other official documents.
FAQs on Karnataka Gazette name change (Bangalore)
Q. Where is the Bangalore Gazette office?
Karnataka Gazette office (Department of Printing, Stationery and Publications) is located at Unit-1, 8 th Mile, R. V. Vidyaniketan College Post, Mysore Road, Bengaluru Urban - 560059, close to RV College of Engineering / R. V. Vidyaniketan. This is the main office that handles filings of Karnataka Gazette name change and other enquiries.
Q. How many days does a Gazette name change take in Karnataka?
The Karnataka Gazette name change process normally takes about 25-45 days after the fully filled and proper application is given, the duration may vary depending on the speed of verification and the number of applications under the department. Preparation of affidavit, newspaper advertisements and collection of documents are also taken up and this could even take in a few days before you actual submit online. The processing or guided support of some of the agencies or services might be faster, yet official approval remains on the schedule of the Karnataka Government Gazette and the verification process. Upon approval, you have nGazette notification for name change Karnataka published and you may download e-Gazette PDF.
Q. Is a personal visit to the Bangalore Gazette office mandatory?
Karnataka Gazette accommodates online notification of change of name through its e-Rajyapatra portal. The portal mentions name change as a particular category of notifications, which means digital submission possibilities of the applicants. Although physical filing is still possible in the Bangalore office, where one will feel comfortable doing it, it stands that one should check the portal in order to get the most up-to-date procedures.
Q. Can non-Karnataka residents use the Karnataka Gazette office for name change?
The Karnataka State Gazette mostly deals with issues pertaining to the state like residence in places like Hassan government service, or official records within Karnataka. Instead, non-residents normally use their home state Gazette or the Central Government Gazette. Exception is provided in case of a person, who has a close connection with Karnataka such as property or employment in the state of Hassan to warrant a state-specific name change publication.
Q. Who is eligible to apply for a name change in Karnataka?
Karnataka Gazette name change can be done by Indian citizens aged 18+ with valid ID and address proof through affidavit, newspaper ad, and notification. Children under 18 years old must have parent/guardian application and signature.
Q. Can minors change their name in Karnataka?
Yes, minors have the right to change names through affidavit, newspaper publication, and Karnataka Gazette notification, with parents/guardians filing and signing. Include child's birth certificate, ID/address identification of parents, and consent of both parents.
Q. Is there any age limit or restriction on name change?
Adults (18+) are applied independently; minors (<18) are required to have their guardians make the filing. Karnataka Gazette can refuse applications that are considered as fraud, misleading or attempt to avoid debts/ criminal liability.
Q. Is it compulsory to mention a reason for name change?
Yes, the authorities must be provided by a true purpose such as marriage, divorce, spelling correction, numerology, adoption, or personal preference of Karnataka Gazette name changes. Instances of vague, suspicious or inconsistent reasons in the various documents may result in queries or rejections.
Q. Can I change only my surname in Karnataka?
Yes, there are so many applicants and they change their surname after marriage, divorce, adoption or by choice through the process of Karnataka Gazette. Marriage/divorce/adoption-linked must be accompanied by supporting documents such as marriage certificates, divorce decrees, or adoption deeds.
Q. How many times can I change my name?
There are no rigid rules as to the number of changes of name of Gazette in Karnataka, but on frequent occasions, the application is more strictly screened and a sound justification is necessary. Identity disclosure All previous names and supporting id evidence; otherwise will be rejected.
Q. Do I need a lawyer or agent for the Karnataka name change?
Yes, the Karnataka Gazette name change procedure is one that one can execute in his/her own without the assistance of an agent, but with the help of a notary, necessary documents and official portals, but many people opt for agents since an error in writing, advertisement or filing can be corrected.
Q. Will my old name become invalid everywhere after Gazette publication?
Yes, with the change in your name published by Karnataka Gazette, and your major IDs (like Aadhaar and PAN), changed, the new name becomes your primary legal identity in most future official purposes. Past mark sheets or agreements are older types of documents and generally do not require reissuance as they are legally binding and serve to bind these previous records to your new name when verifications are done.
Q. Do I need to update every document immediately after the name change?
Yes, following a change of name in the Gazette notice, the first thing is to focus on are KYC documents like Aadhaar, PAN, passport, voter ID, and bank accounts, issue scanned PDFs or photocopies of the Gazette notification to make updates, and they are processed at the speed of their respective authorities until other things can be done such as property documents, insurance, investments, HR files and educational certificates.
Q. What if my name change application gets rejected?
In case the application of name change is rejected, verify where you have gone wrong, rectify the error and reapply to the Gazette notification of change of name.Mostly, the rejection is incomplete,unrecorded documents and no adequate information is given.