How to Apply Online for Name Change Gazette in Karnataka: Complete Guide (2026)

How to Apply Online for Name Change Gazette in Karnataka: Complete Guide (2026)

It is now easier than ever to apply on the internet to change the name of the Gazette in Karnataka. By 2026, Karnataka government completely digitalized the procedure, that is, you can apply, pay fees and upload documents and keep up with your status using your phone or a computer. There are no long queues, no visiting offices more than once.

This guide is comprehensive: it contains all the details you require, step-by-step instructions on the procedure of your application online, fees, deadlines, frequent pitfalls, and post notification policy after your Gazette is placed.

Documents Required for Name Change Gazette in Karnataka

The most important thing to do is getting your documents straight first. The first number of causes of delays and rejections is incomplete or mismatched documents

Identity and Personal Documents

• Government-issued photo ID — Aadhaar card, PAN card, passport, or voter ID
• Recent passport-size photographs — at least two, white background recommended
• Old name proof — previous marksheets, educational certificates, or government IDs in your old name

Supporting Documents

• Birth certificate — required in some cases
• Marriage or divorce certificate — if the name change follows a marriage or divorce
• Residence proof — utility bill, Aadhaar, or bank statement

Affidavit and Newspaper Publication Proofs

• Notarized affidavit — prepared in English and/or Kannada on stamp paper, clearly stating your old name, new name, reason for change, date of birth, and address; attested by a registered Notary Public
• Newspaper clippings — original cuttings from both an English daily and a Kannada daily, along with digital copies

Both newspaper publications are mandatory for the Karnataka Gazette name change application. You cannot proceed without them.

Newspaper Ad Rates for Karnataka Gazette Name Change (2026 Updated Rates)

The Karnataka Gazette mandates publication in one English daily and one Kannada daily. Both ads must appear before your Gazette application is submitted.

Rates verified March 8, 2026

Newspaper	Language	Rate (Per Insertion)
Times of India Bangalore	English	₹1,480
Deccan Herald	English	₹1,250
Prajavani	Kannada	₹1,100
Vijayavani	Kannada	₹1,000

Publishing in Deccan Herald and Prajavani as a combination — one of the most common pairings for Karnataka Gazette applications — costs approximately ₹2,350 combined. Get both ads published on the same date if possible. Save both the original newspapers and high-resolution digital scans.

Sample Newspaper Ad Format for Karnataka Gazette

"I, [Old Full Name], S/o / D/o [Father's / Mother's Name], residing at [Full Address], have changed my name to [New Name] with effect from [Date]. Hereafter, I will be known as [New Name] for all purposes."

Use this format for both the English and Kannada ads. The content must be identical across both papers and must match your notarized affidavit word for word.

Step-by-Step: How to Apply Online for Name Change Gazette in Karnataka

Step 1 — Access the Official Karnataka Government Portal

Go to the government e-procurement and services portal of Karnataka. Only official government links should be used eproc.karnataka.gov.in or the eGazette portal is not to refer to fraudulent third-party sites. The homepage has the Name Change Gazette Notification section.

Step 2 — Create Your User Account

• Click "Register / Sign Up" on the portal
• Enter your full name, email address, mobile number, and complete OTP verification
• Set a strong password and save your login credentials securely

You'll use this account to submit your application, upload documents, make payment, and track your Karnataka Gazette name change status at every stage.

Step 3 — Fill Out the Online Application Form

• Log in with your newly created account
• Open the online name change Gazette Karnataka form
• Enter all personal details — your previous name and new name exactly as they appear in your notarized affidavit
• Double-check every field before moving forward — a single typo can cause weeks of delay

Critical Your name must be consistent across every document you submit — affidavit, newspaper ads, ID proof, and the application form. Any mismatch triggers rejection.

Step 4 — Upload Your Documents Correctly

The portal accepts PDF, JPG, JPEG, and PNG formats. Maximum file size is 2MB per document. Follow these best practices

• Scan at a minimum of 300 DPI for clear, legible files
• Name each file descriptively before uploading — for example, "Aadhaar_NameChange_2026.pdf" or "AffidavitNotarized_NewName.pdf"
• Upload your affidavit, both newspaper clippings (English and Kannada), photo ID, address proof, and photographs as separate files
• Review each uploaded file to confirm it's the correct document and is clearly readable

Blurry scans and incorrectly labeled files are among the most common reasons Karnataka Gazette applications are flagged for correction.

Step 5 — Pay the Gazette Application Fee

The current Karnataka Gazette name change fee is ₹650 for online applications (2026 rate). Payment is accepted via

• Debit or credit card (Visa, Mastercard, Amex)
• Net banking (all major banks)
• UPI — Google Pay, PhonePe, or Paytm

Important The fee is non-refundable once your application is submitted. If your payment fails, clear your browser cache and retry, or switch to a different payment method. Check for transaction updates after 30 minutes before attempting a second payment to avoid duplicate charges. For duplicate payment issues, email support.ksg@karnataka.gov.in.

Step 6 — Submit and Save Your Confirmation Receipt

After payment is made, go ahead and Submit. The portal creates a confirmation receipt and the Application Reference Number. Get this now and save it, you will require it to monitor the status of your application. Your application to change your name to Karnataka name is currently under the government processing queue.

Fees and Processing Time for Karnataka Gazette Name Change Online

Fee Summary

Application Type	Fee (2026)
Online Gazette application	₹650
Offline Gazette application	₹700
Physical copy (postal)	Small additional postal fee

Processing Timeline

The Gazette Karnataka process of changing the online name usually takes between 30 and 45 days between the day present application is submitted and Gazette publication. This is a government processing window which can not be reduced by paying extra or coming back to ask.

Here's a realistic end-to-end timeline

• Affidavit preparation: 1 day
• Newspaper publication: 1–2 days after booking
• Gazette application submission online: Approximately 1 hour
• Government processing and Gazette publishing: 30–45 days
• Notification received (email or post): Within 1–2 weeks of publication

Total from start to finish: approximately 5–7 weeks when documents are submitted correctly the first time.

How to download Karnataka Gazette Name Change gazette

You don't need to call or visit any office to check your application status. Here's how to track it online

• Visit the official Karnataka government portal
• Log in with your registered credentials
• Select "Track Application" from your dashboard
• Enter your Application Reference Number
• View real-time status — Submitted, Under Review, or Published

The portal provides SMS and email notifications when all stages are updated. After you publish your notification the Gazette PDF can be instantly downloaded to your dashboard. The physical copies can be ordered at a low postal charge and it could take up to two weeks to reach in Bangalore and other locations in Karnataka.

Important Legal Updates: Karnataka Gazette Name Change (2026)

As of March 2026, the Karnataka government has fully digitized the name change Gazette application process. Key updates include

• Both English and Kannada newspaper notices remain mandatory — this requirement has not been relaxed with digitization
• Digital signatures are now accepted on affidavits submitted via the official portal
• The official portal is mobile-friendly — Chrome and Firefox provide the best experience for form filling and document upload
• For heavy document files, use a scanner app to compress images before uploading

What to Do After Receiving Your Karnataka Gazette Notification

Once your Karnataka Gazette name change notification is published and you've downloaded the official PDF, begin updating your records in this order:

• Aadhaar card — visit the UIDAI portal or your nearest Aadhaar Seva Kendra with your Gazette notification and affidavit
• PAN card — apply via the NSDL or UTIITSL portal; Gazette notification and newspaper clippings required
• Passport — submit at Bangalore Passport Seva Kendra; Gazette notification is mandatory for passport name changes
• Bank accounts — visit your branch with Gazette copy, affidavit, and updated Aadhaar
• Insurance policies, educational certificates, and property records — contact the relevant institution with your Gazette PDF and supporting documents

Always start with Aadhaar — it's the foundational ID used to verify your identity for almost every other update.

Common Mistakes to Avoid in the Karnataka Online Gazette Name Change Process

Name Inconsistency Across Documents

In your affidavit, both newspaper advertisements, all of your uploaded ID proofs, and the online application form, and your name spelling has to be the same. Even a character difference, such as the use of an extra space or initials instead of full name is sufficient to elicit rejection.

Blurry or Low-Quality Document Scans

The portal should have clear scans that are readable. In case a reviewer will not be able to read your affidavit or newspaper clipping clearly, your application will still return to the status of correction required and the clock will start anew.

Publishing in Only One Newspaper

The name change application of the Karnataka Gazette requires both an English and a Kannada daily. The submission of ads in a single language paper will lead to automatic rejection.

Uploading Files in the Wrong Field

Review all files uploaded until submission. A frequent mistake would be to upload an address proof in the identity proof field or a newspaper clip in the affidavit field and that would necessitate a full resubmission.

Not Saving the Confirmation Receipt

After placing the order, save your confirmation receipt and Application Reference Number as soon as possible. In absence of this, you cannot monitor your application or make any queries with the helpdesk

Online vs. Offline Karnataka Gazette Name Change Application

Factor	Online Application	Offline Application
Speed	Faster — 30–45 days	Slower — 45–60+ days
Convenience	Apply from anywhere	Requires office visits
Tracking	Real-time portal tracking	Manual follow-up required
Fee	₹650	₹700
Document submission	Digital upload	Physical submission
Best for	Most applicants	Limited internet access

To the great majority of applicants in Bangalore the online Karnataka Gazette name change application is quicker, more monitorable, and convenient. The offline path is also there to accommodate people who need face to face assistance or lack access to digital technology.

Contact Details and Support

If you encounter issues with your Karnataka Gazette online name change application, reach out through these official channels:

• Helpline: 080-22251444 (Monday to Friday, 10 AM – 5 PM)
• Email: support.ksg@karnataka.gov.in

Keep your Application Reference Number ready when contacting support — it significantly speeds up resolution.