Document Mismatch or Rejection while Name Change in my Aadhaar Card

Gazette Notification for Updating Name in Aadhaar Card

In case you are considering changing your name on your Aadhaar card, it is important to obtain a Gazette Notification for Aadhaar name update. This is a government publication that records your change of name in official Gazette Notification. When your new name is listed Gazette Notification it is known by every government and private institution in the country, banks, passport offices, or any other body that certifies identity.

Our country uses the Aadhaar card as the main identification card. Hence, it is important to ensure that all records are correct when it comes to your name, date of birth, and address. Your name update Gazette Notification Aadhaar name update India is a sure way to have your new name registered by the law to avoid troubles when going through KYCs or when preparing official records.

How to Change Your Name on Aadhaar Card Using Gazette Notification:

Here’s a clear breakdown of what to do to effect the name change via Gazette Notification:

• Find your nearest Aadhaar Update Centre:
  Go to the official website of the Unique Identification Authority of India (UIDAI) to locate your nearest Aadhar enrolment/update centre.
• Fill the Aadhaar Update Form:
  At the Aadhar enrolment/update centre you’ll have to fill out the relevant form, it is necessary as it indicates that you are requesting to change your name.
• Submit required documents:
  Then you will have to show your existing Aadhaar card and the copy of the Gazette Notification of your name change ( as legal proof), and other necessary identity proofs. Please note that according to UIDAI’s list, a Gazette Notification is specifically accepted in case you are going to complete the name change process on your Aadhar card for the first time after legally changing your name. (Applicable for complete name change or first name change cases.) (UIDAI)
• Biometric verification:
  At the centre you will have to undergo the biometric verification process. (fingerprints/iris scan) as a mandatory part of the update process.
• Pay the update fee
  Then you will have to pay a small fee for the name-change service. To know the exact amount you can visit the official website of UIDAI.
• Receive the acknowledgment:
  After submitting your application along with the applicable charges, collect the acknowledgement receipt with a Unique Request Number (URN). Don't forget to preserve it because you can track the status of your application with the help of the URN online from anywhere anytime.

What Is a Gazette Notification?

The gazette notification is a very important official public document that is published by the Department Of Publication, Government of India (for the gazette notification). It is a very important document which acts as the legal proof for a wide range of crucial government decisions including laws and regulations, appointments, or any personal changes.(like a name change). The Gazette notification serves as a crucial record of several important announcements to the general public of the country. It also serves as a legal proof for updating your important personal details like change of name on official documents like your Aadhaar card among others.

What it is:

• Gazette notification is a crucial official publication which is published/issued by the Government of India (such as the Gazette of India), or by a State Government Gazette notification.
• It acts as a legal proof that legally validates any change or announcement that is made by a person or the government.

What it is used for:

• Informing the public: The Gazette Notification is used to announce new rules and laws which are defined by the government.
• Legalizing personal changes: It also serves as the ultimate official proof which is necessary for updating key documents like Aadhaar cards, passports, PAN cards, and bank account details after a name change including other personal details change.
• Administrative purposes: It also keeps any kind of records of official government appointments including policy changes, and important legal notices.

How it works:

• With the support of the Gazzate notification you can submit an official request for your name change and others to the relevant department of the government.
• When you submit your request, the government officials of the relevant department review your request, and if it is up to the mark, the government officials process your application and prepare a notification.
• Then the notification is officially published in the government gazette, this publication is crucial as this publication makes the change publicly accessible and most importantly legally valid across the country in both print and online formats.
• Once the Gazette notification gets published, it becomes the recognized legal evidence which is typically required to update your details in all key official documents.

Why Gazette Notification is Important for Aadhaar Name Update:

• Legal Identity Confirmation: It gives your new name the much needed legal recognition across the country.
• Public Announcement: Please note the Gazette is a public document. It informs the government and private institutions about your name change across the country, and it is accepted nationwide.
• Necessary for Multiple Updates: If your name has been changed significantly or has been updated multiple times, then only a Gazette Notification will be accepted as the ultimate legal proof of the change.

How to Apply for a Gazette Notification for Name Change:

The following is a stepwise, easy to follow, summary of how to make an application to a Gazette notification to change your name, and it is easy to use:

How to Apply for a Gazette Notification for Name Change:

Step 1: Create and Notarize an Affidavit:
To start with the name change process you will have to draft a name change affidavit on a stamp paper, it must contain your old and new name, your residential address, and the reason behind the name change. Then it is needed to be notarized by a notary public in front of two witnesses.

Step 2: Publish Newspaper Advertisements:
After preparing the name change affidavit you will have to publish a name change advertisement in two newspapers, one in a national English daily and the other in a local/regional language newspaper. Don't forget to preserve the original newspaper clippings of your newspaper ads, as these will be needed for the Gazette notification purpose.

Step 3: Prepare and Submit Your Application:
Gather the following documents:

• The original notarized affidavit.
• The original newspaper clippings.
• A signed declaration form (as required by the Gazette office).
• A soft copy (CD or pen drive) of the ad text in Word format. (if needed).
• Photocopies of your proof of identity and address (like Aadhaar, PAN, passport, or driving license).
• Recent passport-sized photographs
• The fee payment receipt (keep a copy for your records).

Once all these documents are ready then submit your application to the Department of publication or to the relevant Gazette office by post, courier, or in person.

Step 4: Receive Your Gazette Notification:
After submission of your application the government officials will thoroughly verify your application and supporting documents. Once your documents are verified your new name will be published in the Official Gazette. (usually Part IV). The entire process usually takes 10 to 50 business days, but the timeframe may vary depending on the workload of the relevant department and speed of verification. Once published, you will be able to access and download the official notification from the government’s e-Gazette portal.

By following these steps, you will be able to make your name change official and legally recognized by all the government and private institutions across the country, and it will help you to update your other important official documents in the future.

Required Documents for Aadhaar Name Update with Gazette Notification:

When updating your Aadhaar card using a Gazette Notification, you’ll need:

Documents Required for Aadhaar Name Update with Gazette Notification

Core Documents:

• Gazette Notification: The official document (from the government gazette) announcing your name change.
• Proof of Identity (POI): A government-issued ID proof clearly showing your old name and photo. For Example: your old Aadhaar card, PAN card, or passport.
• Aadhaar Enrolment/Update Form: Filled out completely with your updated (new) name.

Other Supporting Documents (as applicable):

• Marriage Certificate: Your marriage certificate will be needed If you are changing your name due to marriage.
• Court Order: If the name change is based on a court decree.
• Divorce Decree: If you are changing your name after a divorce the divorce decree will be needed.
• Adoption Certificate: If the name change results from legal adoption.

Important Considerations:

• Submission of your documents and application is to be done at your nearest Aadhaar Seva Kendra/ enrolment/ update center.
• Don’t leave out with the originals since they will be required in the verification process- photocopies of all the documents will be done on-site and your original documents will be sent back to you.
• In case you are utilizing your authorized online rename efforts, go to the center or communicate to UIDAI regional office (dial 1947 or email help@uidai.net.in) to assist with exceptions.
• Documents are to be written in English or duly translated in case they are written in a local language.

If all these documents are ready, your new name will be updated on your Aadhaar card with the support of the gazette notification easily without any delay.

How Long Does the Gazette Notification Process Take for Name Change?

Time Taken for Gazette Notification for Name Change:
On average, gazette notification process requires about 25-45 business days however, it can vary based on the government department and location, and most importantly, it highly relies on the precision of your application. So it can range from 10 to 60 days.

Timeline Breakdown:

• Submission and Approval of application:
  This phase may last 15-30 business days or even more as long as your paper work can be facilitated in the appropriate department.
• Newspaper Publication:
  Your name change advertisement will take 3-7 days to be published in two newspapers.
• Gazette Publication:
  Your name is then published in the following issue of gazette (usually on a weekly basis on Saturdays).
• Finalization/ Document Update:
  When your gazette notification is published, you then can download it with ease and then apply the same in updating your other documents. This process is normally a matter of time and can take a couple of weeks- months depending on the procedure of each agency.

Key Factors Affecting the Timeline:

• Geographic Location:
  The speed of states vs. Central government gazettes vary (e.g., some states such as Maharashtra can be completed in as little as 15 days).
• Application Accuracy:
  Full and faultless applications do not cause delays due to queries or rejections.
• Service Type:
  Other offices or service agents provide expedited processing at an added cost.
• Processing Workload:
  The queue of applications can lengthen or shorten the average processing time.

With some prior planning (and having all your documents correct), it is possible to make the process as seamless and as timely as you can.

Can Gazette Notification Be Obtained Online for Aadhaar Name Change?

Yes, the Gazette notification for a name change can be obtained online, and it is a necessary document to legally update your name on your Aadhaar card. You can start the name change process using:

• Authority government websites: In the present days most Indian states and the central government departments are accepting the applications online to change the name of a Gazette.
• Private legal service providers: The private legal service providers will be in a position to assist you with all the steps online which will include affidavits creation, newspaper name change advertisements and Gazette application.

Once your name change is officially published, you can download the digital (PDF) copy of your Gazette notification from the eGazette portal. This digital copy is legally valid across the country, and it can be used to update your important documents, such as your Aadhaar card, passport, driving license, and voter ID card, among others. This makes the entire process easy, smooth, and faster and allows you to keep legal proof of your records for future purposes.

What Are the Costs Involved in Gazette Notification for Name Update?

While the exact amounts vary by state and service provider, typical charges include:

• Notarisation of affidavit: ~ ₹100-₹500.
• Newspaper advertisement(s): ~ ₹500-₹3000 depending on the newspaper and region.
• Gazette publication fee: for example ~ ₹1000-₹1500 in some states.
• Legal service provider / consultancy fees (if used): ₹1000-₹3000 or more depending on scope.

Keep receipts and ensure all payments are documented.

What to Do If Your Aadhaar Name Update Is Rejected Because You’ve Exceeded the Limit:

It is important to note that under normal circumstances, the Unique Identification Authority of India permits a name update two times in a lifetime. However, when you have gone beyond this limit and wish to change the name in full, you will need to issue a Gazette Notification. (UIDAI)

What to do in event of rejection of your request:

• Confirm the reasons of rejection with attention to detail (e.g., typo, the wrong documents, limit was surpassed).
• Correct the mistakes meticulously (be sure that your old name and new name are very similar in all documents including correct spelling/formatting).
• You have not yet published the Gazette notification, and I want you to do that, the first thing you do in the whole business.
• In case you have the Gazette notice, simply sum up all the supporting documents and immediately reapply directly at the nearest Aadhaar update centre. (UIDAI)
• When the process is too confusing, it is not necessary to make yourself stressed. All you need to do is to contact a reputable legal or consultancy. They will get you thinking on what went wrong, and more so when it was due to a minor technical mishap, and also it will take you through the course of action without any trouble.

Conclusion:

Remember the Gazette Notification is the most important role to play when you change your name in your Aadhaar Card. The process offers the complete legal status of your new name, not only that, but it also assists you to change your new name in several significant documents other than your Aadhaar card.

You may apply the Gazette Notification by the online facilities, however, you just need to follow all the steps most carefully: creating affidavits, placing name change advertisements in two newspapers and afterwards, placing your Gazette application with your notarized name change affidavit and clippings in the Gazette office. After acceptance of your application, your new name will be announced in the Gazette and you may present the Gazette copy to an Aadhaar update centre along with all the other required supporting documents, pay the relevant fee and easily undergo the updating process.

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